CPT-11493 Executive Operations & Business Support Virtual Assistant

About this role

APPLICATION INSTRUCTIONS: If you’ve already completed the 20four7VA Recruiting Process—including the Final Interview—or have previously been contracted by a 20four7VA Client, please make sure to apply via the 20four7VA Team Portal for faster processing. Log in using your 20four7VA-issued email address to access the portal. If you’ve just logged in to the Team Portal, please proceed to review the Independent Contractor Opportunity outlined below. 💡 Quick Tip: Upload your resume first—this will automatically populate most of the fields in the application form. Let the magic happen! If you’re interested in this opportunity, click APPLY TO POSITION to proceed. \*\*\****************************************************************** Title: CPT-11493 Executive Operations & Business Support Virtual Assistant Independent Contractor – CPT-11493 Executive Operations & Business Support Virtual Assistant/Business Support VA/Junior Senior Level (Remote). Overview 20four7VA is seeking offshore independent contractors to deliver remote services to clients worldwide, with a primary focus on developed markets such as the United States, the United Kingdom, Canada, and Australia. A growing non-medical in-home care agency in Orange County, California, is seeking a part-time Executive Operations & Business Support Virtual Assistant to support the owner and Operations Manager with recurring executive, administrative, organizational, CRM, follow-up, research, and operational responsibilities. The owner spends significant time in the community developing referral relationships, building partnerships, and growing the business. The VA’s primary purpose is to keep the owner organized, maintain accurate business information, track commitments and follow-ups, and ensure important administrative responsibilities do not fall through the cracks. This role requires a highly organized, proactive, forward-thinking professional who can learn the business, exercise sound judgment, communicate appropriately on behalf of the owner, and independently bring assigned responsibilities to completion once trained. PRIMARY ROLE PRIORITIES During the initial 60–90 days, the VA’s primary focus will be executive organization, CRM maintenance, task tracking, follow-up management, and administrative support. Research, recruiting support, and outbound outreach will be secondary responsibilities and may expand as the VA demonstrates proficiency with the core role. Executive organization and follow-through Calendar, email, task, and deadline management CRM accuracy and follow-up tracking Operations and administrative support Referral-source and community-partner research Outbound follow-up and communication, as assigned Caregiver recruiting administration, as assigned The objective of each engagement is to assist the client in improving business efficiency, enhancing service delivery, or supporting operational functions through high-quality, task-specific services rendered by a qualified contractor. Scope of Services Contractors will be required to provide services that align with the following client tasks: Executive & Administrative Support Manage the owner’s calendar, coordinate meetings, prevent scheduling conflicts, prepare the owner for upcoming appointments, and help protect time for business development and other high-value activities. Monitor and organize the owner’s business email, identify messages requiring action, draft routine responses when appropriate, track unanswered or pending communications, and help ensure important messages receive timely follow-up. Track outstanding tasks, commitments, deadlines, and promised follow-ups. Provide proactive reminders and concise updates on items requiring owner attention or decisions. Maintain organized administrative records, files, meeting notes, and task trackers. Work closely with the Operations Manager on recurring internal tasks while following clearly assigned priorities and ownership. Take ownership of assigned respons